EDP Terms of Use Agreement

Use of the Touchstone’s Extended Day Program (EDP) is available to all current Touchstone students.  Students are registered for EDP in advance by their parents, or automatically whenever students are not picked-up at the end of the school’s dismissal period (3:15 p.m.).  By registering for EDP either way, parents agree to accept the terms of use as explained here, in the Touchstone Handbook, or as revised and communicated by the School.  Parents are responsible for understanding the following policies and should contact the EDP Director for any further information needed.
 
Areas included in this agreement are:
Registration Policies– contracts; daily, drop-in, and same-day registration; registration changes; refunds.
·         Payment Policies – keeping accounts current, balance information, late payment fees
·         Late Pick-up Policies and Fees  – grace periods, late pick-up fees, fees for carpools
·         Limitation of Services – suspension of EDP registration or participation
·         Other Policies – school policies followed by EDP
Registration Policies
 
Contract registration
·         EDP contracts must be submitted and pre-paid before the contract term begins. 
·         No refund is offered for contracted days not used, except as noted below under Refunds.
·         Individual contracted dates cannot be switched for other dates. 
Advance registration
·         The “daily rate” applies for registrations received more than 2 school days in advance of the date of service. 
·         No refund is offered when a student does not attend EDP on a day when registered for EDP.
Drop-in registration
·         A higher fee applies to registrations received within 2 school days of the date of service (drop-in). 
·         No refund is offered when a student does not attend on a day registered for EDP.
Same-day drop-in registrations
·         All requests for same-day EDP registrations MUST be communicated directly (in person or on the phone) with the EDP Director. 
·         EDP reserves the right to deny same-day registrations.  We are proud of our ability to assist parents in need of emergency arrangements, and will do our best to accommodate your request, given the staffing available. 
Registration changes
·         Once received by the EDP Director, non-contract registrations can be changed if the request is received more than 2 days in advance of the date of service. 
·         A “registration change fee” of $5 is charged for each change, and the original registration charge removed.
·         For drop-in registrations and same-day drop-in registrations, no changes can be accepted. 
Refunds
·         Refunds are not available for unused days due to absence, except for extended student illness.  Contact the EDP Director School to address specific situations.
·         EDP is closed on snow days and registration fees are refunded.  Contract registration fees are refunded on a pro-rated basis.  
·         EDP registrations are refunded in the rare circumstances when the school decides to cancel the program (during weather emergencies, for example).
Payment Policies
·         EDP charges are payable when you register, and prepayment is appreciated.
·         Any balance on an account (from additional charges or changes) is due at the end of the calendar month to which the daily charges apply.
·         Parents are expected to make regular, monthly payments to EDP accounts to keep them “current.” 
·         EDP account balance information is available by contacting the main office or the EDP Director.
·          
Late Payment Fees
A late payment fee of $15 will be applied to accounts for which charges are due for more than 60 days.  We reserve the right to decline or suspend registration for the program whenever an EDP account balance becomes excessive.
Late Pick-up Policies and Fees
·         Late pick-up from school dismissal
·         A total of three “grace” occurrences per year are allowed for picking up late from dismissal and any fees normally incurred will be waived if students are picked up before 3:30.
·         Parents arriving late for dismissal (after 3:15) will find their children automatically registered for EDP.  The driver must park and enter the building to sign-out students placed in EDP.
·         For late pick-ups after dismissal, the grace period ends at 3:30.  After 3:30 the drop-in registration fee applies.
 
Late pick-up from EDP / Late pick-up Fees
·         EDP closes at 6:00 and all children should be signed out before that time. 
·         At 6:00, late pick-up fees begin to accrue - $15 at 6:00 p.m. and $5 at the beginning of each successive 5-minute period, to a maximum of $30.
·         Late pick-up fees when carpools are involved –
·         Carpool drivers arriving late for dismissal (after 3:15) will find that their riders have been automatically registered for EDP.  The driver must park and enter the building to sign-out students placed in EDP.
·         Carpool drivers arriving late for pick-up from EDP (after 6:00) should realize that the EDP account for each student rider has incurred a late fee. 
·         In all instances, we must apply any charges to the account of the student for whom the services are rendered.
·         It is the responsibility of carpool drivers to communicate with other families in the carpool about the whereabouts of the children, and later to determine which party will be responsible for any EDP fees.
 
Limitations of EDP Service
·         EDP services may be suspended at the discretion of the EDP Director and Head of School.  Parents will be notified and asked to meet with school staff to resolve the problem, which may include:
·         Non-payment,
·         Excessive late pick-up’s,
·         Inappropriate student conduct
·         EDP reserves the right to send a student home early should his or her behavior:
·         create a safety risk for self or others,
·         make it unduly difficult for EDP staff to properly supervise all of the registrants
·         The school reserves the right to withhold EDP services should the staff decide that attendance in the program is not in the best interest of the student.
 
Other School Policies 
EDP follows TCS policies (described in the TCS Handbook) for the following items:
·         Toys from home
·         Release of Children
·         Distribution of Medication
·         Field Trips
·         Children picked up when sick or injured