|
Use of the Touchstone’s Extended Day Program
(EDP) is available
to all current Touchstone students. Students are
registered for EDP in advance by their parents, or automatically
whenever students are not picked-up at the end of the school’s
dismissal period (3:15 p.m.). By registering for EDP
either way, parents agree to accept the terms of use as
explained here, in the Touchstone Handbook, or as revised and
communicated by the School. Parents are responsible for
understanding the following policies and should contact the EDP
Director for any further information needed.
Areas included in this agreement are:
Registration
Policies– contracts; daily, drop-in, and same-day registration;
registration changes; refunds.
· Payment
Policies – keeping accounts current, balance information, late
payment fees
· Late Pick-up
Policies and Fees – grace periods, late pick-up fees, fees
for carpools
· Limitation of
Services – suspension of EDP registration or participation
· Other Policies
– school policies followed by EDP
Registration Policies
Contract registration
· EDP contracts
must be submitted and pre-paid before the contract term begins.
· No refund is
offered for contracted days not used, except as noted below
under Refunds.
· Individual
contracted dates cannot be switched for other dates.
Advance registration
· The “daily
rate” applies for registrations received more than 2 school days
in advance of the date of service.
· No refund is
offered when a student does not attend EDP on a day when
registered for EDP.
Drop-in registration
· A higher fee
applies to registrations received within 2 school days of the
date of service (drop-in).
· No refund is
offered when a student does not attend on a day registered for
EDP.
Same-day drop-in registrations
· All requests
for same-day EDP registrations MUST be communicated directly (in
person or on the phone) with the EDP Director.
· EDP reserves
the right to deny same-day registrations. We are proud of
our ability to assist parents in need of emergency arrangements,
and will do our best to accommodate your request, given the
staffing available.
Registration changes
· Once received
by the EDP Director, non-contract registrations can be changed
if the request is received more than 2 days in advance of the
date of service.
· A
“registration change fee” of $5 is charged for each change, and
the original registration charge removed.
· For drop-in
registrations and same-day drop-in registrations, no changes can
be accepted.
Refunds
· Refunds are
not available for unused days due to absence, except for
extended student illness. Contact the EDP Director School
to address specific situations.
· EDP is closed
on snow days and registration fees are refunded. Contract
registration fees are refunded on a pro-rated basis.
· EDP
registrations are refunded in the rare circumstances when the
school decides to cancel the program (during weather
emergencies, for example).
Payment Policies
· EDP charges
are payable when you register, and prepayment is appreciated.
· Any balance on
an account (from additional charges or changes) is due at the
end of the calendar month to which the daily charges apply.
· Parents are
expected to make regular, monthly payments to EDP accounts to
keep them “current.”
· EDP account
balance information is available by contacting the main office
or the EDP Director.
·
Late Payment Fees
A late payment fee of $15 will be applied to accounts for which
charges are due for more than 60 days. We reserve the
right to decline or suspend registration for the program
whenever an EDP account balance becomes excessive.
Late Pick-up Policies and Fees
· Late pick-up
from school dismissal
· A total of
three “grace” occurrences per year are allowed for picking up
late from dismissal and any fees normally incurred will be
waived if students are picked up before 3:30.
· Parents
arriving late for dismissal (after 3:15) will find their
children automatically registered for EDP. The driver must
park and enter the building to sign-out students placed in EDP.
· For late
pick-ups after dismissal, the grace period ends at 3:30.
After 3:30 the drop-in registration fee applies.
Late pick-up from EDP / Late pick-up Fees
· EDP closes at
6:00 and all children should be signed out before that time.
· At 6:00, late
pick-up fees begin to accrue - $15 at 6:00 p.m. and $5 at the
beginning of each successive 5-minute period, to a maximum of
$30.
· Late pick-up
fees when carpools are involved –
· Carpool
drivers arriving late for dismissal (after 3:15) will find that
their riders have been automatically registered for EDP.
The driver must park and enter the building to sign-out students
placed in EDP.
· Carpool
drivers arriving late for pick-up from EDP (after 6:00) should
realize that the EDP account for each student rider has incurred
a late fee.
· In all
instances, we must apply any charges to the account of the
student for whom the services are rendered.
· It is the
responsibility of carpool drivers to communicate with other
families in the carpool about the whereabouts of the children,
and later to determine which party will be responsible for any
EDP fees.
Limitations of EDP Service
· EDP services
may be suspended at the discretion of the EDP Director and Head
of School. Parents will be notified and asked to meet with
school staff to resolve the problem, which may include:
· Non-payment,
· Excessive late
pick-up’s,
· Inappropriate
student conduct
· EDP reserves
the right to send a student home early should his or her
behavior:
· create a
safety risk for self or others,
· make it unduly
difficult for EDP staff to properly supervise all of the
registrants
· The school
reserves the right to withhold EDP services should the staff
decide that attendance in the program is not in the best
interest of the student.
Other School Policies
EDP follows TCS policies (described in the TCS Handbook) for the
following items:
· Toys from home
· Release of
Children
· Distribution
of Medication
· Field Trips
· Children
picked up when sick or injured
|
